Ariba for Non-Merchandise Suppliers
Business Partner Update
In November 2022, ALDI Australia will transition to SAP Ariba, an e-procurement and supply chain cloud solution, for processing all of our non-merchandise order transactions. We will be implementing new business processes including the need for Purchase Orders for all products.
All orders will be sent to you electronically via the Ariba network (SAP Business network) with a unique Purchase Order reference. The purchase order will include your details, our requirements and terms and conditions, as well as any relevant attachments to support the order.
All invoices should now flow through Ariba against the purchase orders that were raised. The e-procurement system will automatically match all your invoicing details with PO and Purchase order receipt to approve the invoices and sent for payment.
Processing invoices through Ariba network ensures the accuracy and timely processing of your payment. It also provides you with the transparency of your invoice status(acknowledged, approved, rejected, paid etc).
This page is here to support our non-merchandise suppliers on how to register and use our procurement system. Read more information below.
Supplier Registration
Below are the steps for supplier registration process.
Step 1: Invitation letter
- You are invited to join Ariba Network by ALDI via email.
- Email contains the information of the initiative and a link to landing page (supplier.ariba.com).
Step 2: Landing Page
There are two possibilities:
- First Time User- Select register Now to start the registration and follow the instructions on the screen to complete company information.
- Existing User - Log in using the current Ariba username and password to accept the relationship with ALDI.
Step 3: Account configuration
- From the homepage, click the 'Enablement' tab in the top left
- Complete any pending tasks
If you are interested to transact with Aldi on Ariba Network, please email your ALDI category relationship manager to request Ariba Onboarding.
Invoicing ALDI Through Ariba
With the implementation of the new e-procurement system, all invoices will now be digitally matched in our system. Below are guidelines on how you can invoice us through Ariba against PO and contract.
Supplier training documents and videos.
Create invoice for PO - PO Flip
This is applicable If you supply the products or certain services and you receive the ALDI PO through Ariba Network. The below guide details on how you can quickly flip the PO into invoice in few clicks:
Create contract based invoice
If you are a contracted service provider and has been onboarded to contract invoicing. Below guides provide you detailed instructions and demonstration to create invoice against the assigned contracts.
For additional resource, visit SAP Business Network - Supplier Learning Site.
Find Help
To reach out to Ariba Support, sign in to your Ariba account (https://supplier.ariba.com) and access the Help Center located on the right-hand side of the site (if the panel is collapsed, click on the question mark icon to expand).
Use the Help Center to access documentation, FAQs and live support.
Additional resources:
For any ALDI related queries, please reach out to your ALDI Category representative or email GNFR.supplier@aldi.com.au.
Frequently Asked Questions (FAQ)
Q: Do we have to pay fees to Ariba?
A: Absolutely not, we have your Ariba network transaction fees covered in our contract with SAP. You do not pay fees for any ALDI transactions through Ariba.
Q: Do suppliers need to use Ariba?
A: ALDI is upgrading its IT systems globally to be more efficient and agile. It is obligatory for all of our suppliers to transact through Ariba once the system is live in November 2022. Ariba will streamline the procure to pay processes across Australia for our suppliers, ensuring fewer delays in payment of invoices.
Q: What will change with Ariba? What documents will transact through Ariba?
A: Some of you may have been receiving purchase requests through email, call or on your online portals. The new process will implement Purchase Order documents from all key parts of the ALDI business. All invoices should reference the Purchase Order number so the Ariba system can carry out a 3-way match and automatically approve invoices for payment. Purchase Orders and invoices are mandatory documents that should be transacted through Ariba.
Q: Can I update the catalogue in Ariba?
A: Yes, the Ariba catalogues can be easily updated by suppliers through editing the product list in a provided template and uploading the new version in the Ariba Network. These changes will be reviewed by the ALDI procurement team before becoming active.
Q: When will it go live?
A: These changes will go live on 7th November 2022. Each supplier will be on-boarded on the Ariba Network for catalog, Purchase Order and invoicing over the coming six months with further communication to be sent out to all suppliers regarding timeframes and expectations shortly.
Q: Will it only be for non-merchandise products and services suppliers?
A: Yes, this program is only for our non-merchandise products and services suppliers.
Q: I provide services to ALDI, do I need to invoice through Ariba?
A: Yes. We are currently rolling out service based suppliers on the contract based invoicing. You will be contacted by the ALDI supplier enablement team to provide you overview and get you onboard Ariba Network.
Q: What are the benefits of using Ariba?
- Access to publish and control the catalog to ALDI
- Respond to business opportunities like Request for Information (RFI), Request for Quote (RFQ) and Request for Proposal (RFP)
- You can configure how Purchase Orders are received (including email or system integration) and track the status updates of orders
- Invoice ALDI electronically for Purchase Orders, with the ability to check the status of the invoice including when it has been approved and paid by ALDI
- Secure transactions with enhanced security from Ariba Network
- Ariba Network is used worldwide and available 24/7